AI Front Desk Helper — the AI receptionist for home-service contractors
Answers every call 24/7, books estimates straight into your Google Calendar, follows up on every cold quote by text, calls your past customers for win-backs, and replies to your Google reviews. Built by a painting contractor in Omaha who was losing jobs to voicemail on the job site, and tested on that business before it shipped.
Who it's for
- Painting contractors — answer every estimate call, follow up every cold quote.
- Roofing companies — AI answers in two rings and books the inspection.
- HVAC and plumbing — after-hours emergency calls captured automatically.
- Fencing and landscaping — outbound AI calls your seasonal past customers.
- Franchise groups — HQ dashboard with AI coaching across every location.
What it does
- AI receptionist with natural conversations and live transcripts in your dashboard.
- Books estimates into Google Calendar and your CRM; live-transfers when the caller needs a human.
- Missed-call text-back and appointment reminders by SMS.
- Automated follow-ups at 24 hours, 3, 5 and 10 days so quotes don't go cold.
- Objection detection: when a customer says "too expensive" or "need to think about it", the AI switches to a recovery sequence.
- Outbound campaigns: win-backs, seasonal reactivation and referral asks.
- Review response writer: one click drafts an SEO-aware owner reply to every Google review.
- AI revenue coaching: every phone number is tied to a lead source, so you see which marketing produces booked revenue.
- Customer DISC profiles: every caller gets a buying-style read (D, I, S or C) from the transcript, so you know how to sell to them before the estimate.
- Google Business Profile system: health audit, AI posts scheduled ahead, review replies, description rewrite, suggested services, competitor benchmark.
- Instant online quote page for your business, so customers get a ballpark and book a time day or night, plus ballpark prices by phone and text from your own price sheet. Included on Elite; a $20/month add-on on Basic and Pro.
- Optional add-on, sold separately: AI Rep Coach records in-home estimates and coaches the people who sell.
Pricing
- Basic — $297/month. 500 call minutes and 500 texts a month. 24/7 AI call answering, Google Calendar booking with a free/busy check, missed-call text-back, lead capture and CRM sync, call transcripts.
- Pro — $497/month, with a 14-day free trial. 1,200 call minutes and 1,500 texts a month. Everything in Basic plus SMS follow-up sequences, website AI chat widget, appointment reminders, Facebook Messenger.
- Elite — $997/month. 3,000 call minutes and 4,000 texts a month. Everything in Pro plus the instant quote page and ballpark pricing, outbound AI campaigns, AI revenue coaching, lead-source insights, review response writer, objection detection, referral autopilot, franchise HQ rollup.
Extra call minutes are $0.30 and extra texts $0.10, billed the following month; calls are never cut off at the limit. No setup fee. Monthly plans are month to month, and annual billing is two months free.
Free trial on Pro
Pro starts with a 14-day free trial on monthly billing: 200 call minutes included, card required and nothing charged that day, then $497/month from day 15 unless you cancel in the dashboard. If the trial minutes run out sooner, Pro starts that day. One trial per business. The owner gets an email a week before and three days before the first charge.
Real numbers from Gladiators Painting
AI Front Desk Helper has answered the phone line at Gladiators Painting in Omaha since March 19, 2026. Through September 30, not counting test calls: 412 calls came into the line, 159 of them were flagged as robocalls or spam, and 35 calls not flagged as spam came in on a weekend or outside 8 to 5. The full breakdown and how we counted. No booking rate is published yet, because the early months mix real calls with testing.
Guides for contractors
Lead platforms: text every lead back in seconds
By trade
Compare AI Front Desk Helper to other AI receptionists
Honest side-by-side pages with each vendor's published pricing. All guides and comparisons.
For marketing agencies
Contact us · Privacy policy · Terms of service · Customer login